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Privacy Policy for Swazi Host Accounting System

Effective Date: January 21, 2025

Swazi Host ("we," "our," or "us") is committed to protecting your privacy and ensuring that your personal and business information is handled in a secure and responsible manner. This Privacy Policy explains how we collect, use, store, and protect your data when you access or use the Swazi Host Accounting System ("Services," "System," or "Platform"). By using the Services, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

When you use the Swazi Host Accounting System, we may collect the following types of information:

  • Personal Information: This includes your name, email address, phone number, billing address, and other details necessary to create and maintain your account.
  • Business Information: This includes data related to your business operations, such as financial records, invoices, expenses, and other accounting data that you enter into the system.
  • Usage Data: We may collect information about how you interact with the System, such as IP addresses, browser type, device type, and other technical data to help improve our services and user experience.
  • Payment Information: If you choose to upgrade to a paid subscription, we may collect payment details such as credit card information or other billing information processed through secure third-party payment gateways.

2. How We Use Your Information

We use the information we collect for the following purposes:

  • Provide and Improve Services: To operate, maintain, and improve the features and functionality of the Swazi Host Accounting System.
  • Communication: To send you important account-related information, updates, support responses, and marketing messages if you’ve opted into receiving them.
  • Account Security: To verify your identity, secure your account, and prevent unauthorized access or misuse of the system.
  • Billing and Payments: To process payments for any subscription fees and manage your billing information securely.
  • Legal and Regulatory Compliance: To comply with applicable laws, regulations, or legal processes.

3. Data Storage and Retention

We store your information in secure servers and protect it with appropriate technical and organizational measures to prevent unauthorized access, disclosure, or alteration.

  • Retention Period: We retain your personal and business data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including legal, accounting, or reporting requirements. If you choose to terminate your account, we will retain your data in accordance with applicable retention laws unless you request its deletion.

4. Data Sharing and Disclosure

We do not sell, rent, or share your personal or business information with third parties for marketing purposes. However, we may share your data in the following circumstances:

  • Service Providers: We may share your information with trusted third-party vendors and service providers who help us operate, maintain, and enhance the Services (e.g., payment processors, hosting services, analytics providers). These service providers are obligated to protect your data and may only use it to provide services to us.
  • Legal Compliance: We may disclose your data if required to do so by law, legal processes, or governmental requests. This may include sharing your data to comply with regulatory or legal obligations.
  • Business Transfers: If Swazi Host is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such transfer through email or a prominent notice on our site.

5. Data Security

We take the security of your personal and business data seriously. We implement a variety of security measures, including encryption, firewalls, and access controls, to safeguard your information. However, no system is 100% secure, and we cannot guarantee the absolute security of your data.

6. Your Rights and Choices

You have the following rights regarding your data:

  • Access and Correction: You have the right to request access to and correct any inaccuracies in your personal data.
  • Data Deletion: You may request that we delete your personal and business data from our system. Please note that certain data may be retained for legal, regulatory, or backup purposes.
  • Opt-out of Marketing: You can opt-out of receiving marketing emails by following the "unsubscribe" instructions provided in each email.
  • Data Portability: You may request a copy of your data in a structured, commonly used, and machine-readable format for transfer to another service provider.

To exercise any of these rights, please contact us at support@swazihost.com.

7. Cookies and Tracking Technologies

Swazi Host uses cookies and similar tracking technologies to enhance your experience, analyze trends, and monitor usage of our Services. Cookies are small files placed on your device to collect and store certain information about your interactions with the System.

You can manage or disable cookies through your browser settings, but this may affect your experience with the Services.

8. Third-Party Links

Our Services may contain links to third-party websites or services that are not operated by us. We are not responsible for the privacy practices of these third-party sites. We recommend that you review their privacy policies before providing any personal or business information.

9. Children’s Privacy

Swazi Host does not knowingly collect or solicit personal information from anyone under the age of 13. If we learn that we have collected personal information from a child under 13, we will take steps to delete that information as soon as possible.

10. Changes to This Privacy Policy

We may update or modify this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we protect your data.

11. Contact Us

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your rights regarding your data, please contact us at:

Thank you for trusting Swazi Host Accounting System with your business data. We are committed to ensuring your privacy and security while providing the best service possible.

Best regards,
The Swazi Host Company